Your emails land in different inboxes. But your replies don’t have to feel messy.
PenguinMails brings every reply into a single inbox. You can filter by campaign, mailbox, or tag.
Talk to leads, not tabs.
When replies come in from different campaigns and mailboxes, it gets messy.
You check one inbox, then another. You miss replies. You forget follow-ups.
There’s no single view. No shared space. Just chaos.
It’s worse if you have a team. No one knows who replied, what tag was added, or what’s next.
You waste time on small stuff. You lose leads that were interested.
Without a shared inbox, everything breaks.
PenguinMails brings all your replies into one clean place.
A true unified inbox built for cold email teams, founders, and agencies.
No need to switch tabs or track emails manually.
See replies from all mailboxes, all campaigns, inside a single shared inbox.
You can filter replies by campaign, mailbox, or tag.
Assign emails, reply faster, and never miss a lead again.
You get full control, even as you scale.
Whether you're running 3 inboxes or 30 — this inbox stays clean, fast, and made for team use.
Let’s break down what you actually get inside the inbox:
Reply right inside PenguinMails.
You can also:
→ Star important emails
→ Pin key replies to the top
→ Archive when done
→ Delete with one click
Here's how it looks inside the dashboard
Here's how it looks inside the dashboard
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Here's how it looks inside the dashboard
Here's how it looks inside the dashboard
Want to reply later?
Just schedule the reply.
It’ll go out at the set time, no need to come back to it.
Here's how it looks inside the dashboard
Image coming soon…
See the full email thread in a clean layout.
Click any reply to expand and see everything in one view.
You can also toggle full-screen view for a better look.
Invite your team.
Give them the access you want (reply only, view only, full access).
Easy to manage from settings.
Here's how it looks inside the dashboard
Start with the full inbox view.
Left shows filters and smart stats.
Right shows your latest email replies.
Click any message to open the full thread.
The layout changes to help you focus.
You can even expand the thread to full screen.
Click back or cancel to return anytime.
The view fits your workflow.
No tabs. No clutter. Just clean and simple.
Left Pane (25–30%)
→ Unread count, reply time, tags like Interested / Not Interested
→ Search and filters by campaign, tag, mailbox, status, etc.
Right Pane (70–75%)
→ List of email conversations
→ Each row shows: sender name, subject, tag (if given), and timestamp
Left Pane changes to show a list of recent conversations
Right Pane shows the full thread of the selected email
→ Reply box
→ Internal notes
→ Star, pin, delete, archive
→ Add/edit tags like "Interested"
→ Click the ⤢ icon
→ Full thread expands to 100% of the screen
→ Left pane disappears
→ Back arrow appears at the top-left
→ Cancel icon lets you return to full inbox
See how your inbox is doing with live data.
At the top, you’ll find smart stats:
Number of unread replies
How fast you're replying (Avg. Reply Time)
How many leads are interested
Who needs follow-up
These insights update in real time.
No need to dig around for answers.
Use them to improve reply speed, spot missed leads, or plan your next steps.
It’s not just a shared inbox.
It’s a smart inbox that helps you track and grow.
How people use it daily.
3 team members.
They reply from one shared workspace.
Each one sees who answered last.
They use saved replies to respond fast.
Wants to track replies across 15 inboxes.
Filters by campaign.
Tags leads as “Interested” or “Not Interested”.
Leaves notes for the team.
Runs 3 projects.
Each inbox is for a different niche.
Uses the full screen thread view to stay focused.
Marks hot leads with a star.
Manages 25 inboxes.
Uses filters to only view replies from high-ticket campaigns.
Tags leads and schedules follow-ups right inside the thread.
Everyone works differently. The inbox fits them all.
Note: Examples like “25 inboxes” or “3 team members” are just for explanation. You can use more or less based on your own setup.
No setup. No external accounts.
Just create mailboxes inside PenguinMails and start sending.
There’s no need to connect Gmail, Outlook, or any other service.
Your inbox lives fully inside PenguinMails.
We’re also working on future integrations:
→ CRM platforms
→ Slack and other tools
→ Webhooks and more
Feature / Option
PenguinMails
Other Tools
Unified Inbox for All Mailboxes
✅ Yes
✅ Yes
Filter by Campaign, Mailbox, Tags
✅ Advanced filters
❌ Basic or no filters
Internal Notes Per Conversation
✅ Add notes anytime
❌ Rare or not possible
Tag Replies (Interested, Follow-up, etc)
✅ Yes, with custom tags
❌ Usually no tagging system
Real-Time Sync for Replies
✅ Instant refresh
❌ Delayed or manual refresh
Quick Replies & Saved Templates
✅ Available inside thread
❌ No any feature like this
Team Access with Roles
✅ Share inbox with control
❌ Often not allowed to add members
3-Stage Thread View
✅ Switch between list, split, full view
❌ Rigid or clunky views
Smart Insights Panel
✅ Unread, Average Response Time, etc.
❌ Not available
Conversation Search & Filters
✅ Powerful search
❌ Limited or no search
Archive hides the thread but keeps it saved. Delete removes it fully.
Yes. You can tag each thread. You can also edit or rename these tags from the inbox settings.
Yes. After replying, you can schedule a follow-up using your saved sequences or write a custom one.
Yes. You can give your team access and manage roles per workspace.
No. You can create mailboxes directly inside PenguinMails. No third-party setup needed.
Start using the Unified Inbox and never miss an email again.
See replies from all your mailboxes, tag leads, and reply fast.
✅ Stay organized
✅ Save time
✅ Close more deals